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Privacy Policy

This Privacy Policy (together with our Cookie Policy) sets out the basis on which all personal data that we collect from you, or that you provide to us via our website, will be processed by us. Please read the following carefully to understand our practices regarding your personal data and how we will treat it.

BACKGROUND:

The British Thematic Association understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website, and will only collect and use personal data in the ways that are described here, and in a manner that is consistent with our obligations and your rights under the law.

Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of it is deemed to occur upon your first use of it. If you do not accept and agree with this Privacy Policy, you must stop using this site immediately.

1. Definitions and Interpretation

In this Policy, the following terms shall have the following meanings:

  • “Account” means an account required to access and/or use certain areas and features of our Web Site;

  • “Cookie” means a small text file placed on your computer or device by our Site when you visit certain parts of our Site and/or when you use certain features of our Site. Details of the Cookies used by our Site are set out in section 13, below;

  • “Cookie Law” means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003;

  • “personal data” means any and all data that relates to a living person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to us either directly, or via this Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and

  • “We/Us/Our” means the British Thematic Association

2. Information About Us

  • Our Site is owned and operated by the British Thematic Association.

  • Our Data Protection Officer is our Membership Secretary, who can be contacted by email at c.oppenheim@btinternet.com

3. What Does This Policy Cover?

This Privacy Policy applies to all our dealings with you, including handling subscriptions and your use of this Web Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.

4. Your Rights

As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:

  • The right to be informed about Our collection and use of personal data;

  • The right of access to the personal data We hold about you (see section 10);

  • The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 12);

  • The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 12);

  • The right to restrict (i.e. prevent) the processing of your personal data;

  • The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);

  • The right to object to Us using your personal data for particular purposes; and

  • Rights with respect to automated decision making and profiling.

If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 12 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.

For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.

5. What Data Do We Collect?

Depending upon your use of Our Site or other interactions with Us, We may collect some or all of the following personal and non-personal data (please also see section 11 on Our use of Cookies and similar technologies and Our Cookie Policy at www.britishthematic.org.uk/cookie-policy.htm

  • name;

  • date of birth;

  • gender;

  • contact information such as post, email addresses and telephone numbers;

  • demographic information such as collecting interests;

  • subscription payment details;

  • receipt of the magazine in print or by email;

  • IP address;

  • web browser type and version;

  • operating system;

  • a list of URLs starting with a referring site, your activity on Our Site, and the site you exit to.

6. How Do We Use Your Data?

All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations under the GDPR, and the Privacy and Electronic Communications (EC Directive) Regulations 2003.at all times. For more details on security see section 7, below.

Our use of your personal data will always have a lawful basis, either because it is necessary for Our performance of a contract with you, because you have consented to Our use of your personal data (e.g., by subscribing to emails), or because it is in Our legitimate interests. Specifically, we may use your data for the following purposes:

  • Providing and managing your access to Our Site;

  • Supplying, personalising and tailoring your experience on Our Site and of our services to you;

  • Replying to emails from you;

  • Sending you emails;

  • Market research, including trends in membership numbers, collecting interests, etc.;

  • Analysing your use of Our Site to enable Us to improve Our Site and your user experience;

  • With your permission and/or where permitted by law, we may also use your data for marketing purposes, which may include contacting you with information, news and offers on Our services. We will not, however, send you any unsolicited marketing or spam.

You have the right to withdraw your consent to Us using your personal data at any time, and to request that We delete it.

We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. and/or for as long as We have your permission to keep it.

7. How and Where Do We Store Your Data?

We only keep your personal data for as long as We need to in order to use it for our legitimate purposes, and/or for as long as We have your permission to keep it.

Your data will only be stored in the UK.

Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.

8. Do We Share Your Data?

Subject to section 8.2, We will not share any of your data with any third parties for any purposes.

In certain circumstances, we may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal obligations, a court order, or a governmental authority.

We may sometimes contract with third parties to supply products and services to you on Our behalf. These may include payment processing, delivery of goods, search engine facilities, advertising, and marketing. In some cases, the third parties may require access to some or all of your data. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the GDPR.

We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.

9. How Can You Control what you get from Us?

We offer you the ability to opt-out of receiving emails from Us, which you may do by contacting us and/or at the point of providing your details.

10. How Can You Access Your Data?

You have the right to ask for a copy of any of your personal data held by Us. We will provide any and all information in response to your request free of charge. Please contact us using the email details below.

11. Our Use of Cookies

Our Site may place and access certain Cookies on your computer or device. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our services. By using Our Site you may also receive certain third party Cookies on your computer or device. Third party Cookies are those placed by websites, services, and/or parties other than Us. In addition, Our Site uses analytics services provided by Google Analytics, which also use Cookies. Website analytics are tools used to collect and analyse usage statistics, enabling Us to better understand how people use Our Site.

12. Contacting Us

If you have any questions about Our Site or this Privacy Policy, please contact Us by email at c.oppenheim@btinternet.com. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 10, above).

13. Changes to Our Privacy Policy

We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.